Our services
We provide a personal, friendly and professional event management service, tailored to your needs. We can organise your event every step of the way – from setting up a website to on-site management. We will find you a selection of venues to suit your needs, liaise with the venues, hire equipment, provide technical support, and provide a team to run your event.
We provide three levels of services depending upon the location of your event:
Level 1: Service we can provide for your event in Oxford:
Why not make the beautiful and historic City of Oxford the venue of your next event (Why Oxford?) and brand your event with Oxford to make it stand out among others? In addition to Oxford’s historical and intellectual roots, its close proximity to several international airports (Heathrow, Gatwick, Stansted) offers an easy access from Europe, Americas and the rest of the world. Furthermore, Oxford provides a wide range of venues and accommodation options – ranging from en-suite luxury rooms in Oxford hotels to budget B&Bs and student rooms in Oxford colleges to let you to sample Oxford student life!
Over the past ten years, our main event organising activity has been concentrated at Oxford. So we have unrivalled knowledge and specialist experience of organising events here, in particular at University of Oxford and its affiliate Colleges. We will work with you to take all the strain and stress of organisation away from you, to make your event memorable and to give you the complete peace of mind so that you could enjoy and spend your intellectual energies positively.
o Admin and secretarial assistance
o Bid preparation, budgeting and recommendation on registration fee rates
o Event programme, speaker acquisition and communication, session control, location assignment and presentation collection
o Dedicated website, including online registration, abstract submission and online payment system
o Money collection and invoicing
o Venue search and liaison, price negotiation and catering
o Accommodation search and facilitation
o Delegate contact point for letters and queries
o Exhibitor and sponsor management and liaison
o Gala dinner and social activities, e.g, city/college tours, punting, plays, museums, etc
o Event document design and printing
o Delegate packs, including site documentation, branded lanyards, tote bags and delegate name badges
o Post-event evaluation, certificates of attendance and other official documents for delegates
o Production of post-event documents, proceedings and DVDs
o Post-event publication – online and print
Site management including:
o On-site delegate registration and staffing
o Backdrop arrangements and site preparation, including IT/AV equipment and WiFi
o Hiring and installation of data projection and AV/IT equipment
o Event recording – video and audio
o Poster display and management of poster sessions
o Assist exhibitors/sponsors in setting up their stands
o Carry out still photography and video recording of the event
o Clear out after the event
Level 2: Services we can provide in the UK outside Oxford:
o Admin and secretarial assistance
o Bid preparation, budgeting and recommendation on registration fee rates
o Event programme, speaker acquisition and communication, session control, location assignment and presentation collection
o Dedicated website, including online registration, abstract submission and online payment system
o Money collection and invoicing
o Venue search and liaison, price negotiation and catering
o Accommodation search and facilitation
o Delegate contact point for letters and queries
o Exhibitor and sponsor management and liaison
o Gala dinner and social activities, e.g, city/college tours, punting, plays, museums, etc
o Event document design and printing
o Delegate packs, including site documentation, branded lanyards, tote bags and delegate name badges
o Post-event evaluation, certificates of attendance and other official documents for delegates
o Production of post-event documents, proceedings and DVDs
o Post-event publication – online and print
Site management including (some services may be subject to availability):
o On-site delegate registration and staffing
o Backdrop arrangements and site preparation, including IT/AV equipment and WiFi
o Hiring and installation of data projection and AV/IT equipment
o Event recording – video and audio
o Poster display and management of poster sessions
o Assist exhibitors/sponsors in setting up their stands
o Carry out still photography and video recording of the event
o Clear out after the event
Services we can provide internationally:
To-date the main thrust of our conference organisational activity has been within the UK. We are however, confident that based on our diverse and transferable skills, which we have acquired over the past decade, and our international links in academic and industrial sectors, we can provide several services internationally from our Oxford base, such as:
o Admin and secretarial assistance
o Bid preparation, budgeting and recommendation on registration fee rates
o Event programme, speaker acquisition and communication, session control, location assignment and presentation collection
o Dedicated website, including online registration, abstract submission and online payment system
o Money collection and invoicing
o Delegate contact point for letters and queries
o Exhibitor and sponsor management and liaison
o Event document design and printing
o Delegate packs, including site documentation, branded lanyards, tote bags and delegate name badges
o Post-event evaluation, certificates of attendance and other official documents for delegates
o Production of post-event documents, proceedings and DVDs
o Post-event publication – online and print
In addition we may also be able to assist you with finding an appropriate venue, accommodation and local information for your event.
What next?
Please send us your query by email on LPM Event Management, or via the online Query Form. We will get back to you as soon as possible to learn about your requirements. We aim to complete a review of your requirements and provide you with a comprehensive proposal, including costs, within 48-72 hours of your receiving your information. Where possible, we would also be happy to arrange a visit to the venue, if required.
We guarantee that our fast, professional and friendly services will save you time, money and a lot of hassle and stress.
