Case Study 5 – Small-sized event – Symposium organisation and management for university academics/professors:
The Clients:
University academics/professors
Tasks:
To organise and manage a one-day non-residential symposium for ~50 participants at a University of Oxford affiliate college:
o For approximately 50 participants
o Held over a day
The customer wanted us to:
o Find an appropriate venue for the meeting
o Set up a dedicated website with online registration and abstract submission
o Liaise with the venue and negotiate pricing, catering, menus, etc
o Point of contact for delegates for any logistical queries
o Liaise with the speakers and collect presentations, including dealing with any specific IT requirements
o Open the event; make health and safety announcement and any additional announcements
o Full site management, including, for example, staffing, site preparation, IT/AV equipment and WiFi, point of contact for delegates and speakers
Conclusion:
This project was completed to the customer’s satisfaction, meeting all set goals. Here are a few words from the academics colleagues:
“Thanks for helping us bring together colleagues in the beautiful settings at Oxford and for creating such a great and relaxing networking environment. Even the weather was on our side! We all enjoyed the meeting very much (lunch on the lawns was fantastic!!) and we are already thinking of holding our next year’s meeting with you at Oxford.”
