Case Study 4 – Medium-sized event – Conference management for a multinational publisher:

The Client:

A major multinational supplier of biomedical reagents and equipment

Tasks:

To manage a non-residential workshop at a University of Oxford affiliate college:

o For approximately 100 participants
o Held over a day
o With networking dinner

The customer wanted us to:

o Hold their workshop back-to-back with one of our own events
o Set up a dedicated workshop with online registration
o Arrange networking dinner for their delegates before their workshop
o Assist with catering arrangements/menus
o Point of contact for delegates for any logistical queries
o Backdrop arrangements and site preparation, including IT/AV equipment and WiFi
o Open the event; make health and safety announcement and any additional announcements on behalf of the company
o Clear out after the event

Conclusion:

This project was completed to the customer’s satisfaction, meeting all set goals. Here are a few words from the organisers of the workshop:

“We have not received a single negative comments on the meeting from any of our delegates. So thank you all for making arrangements for us and for accommodating our meeting with yours. Looking forward to doing it again next year!”